Staff, tutors and fingerprint cards (Campus)
List your program's teachers and staff, and keep everyone's fingerprint clearance card or background check current, with reminders before they expire.
Programs with Campus have a Staff tab.
The staff list
Everyone in the group can see the staff list: each person's title (like Tutor or Director), a short note about them, and the classes they teach. Teachers of this term's classes show up on their own. The notes also show in the class catalog.
Administrators: under Add a teacher or staff member, type their email (or start typing and pick someone already in the group), pick Teacher, Office staff or Administrator, add a title if you like, and tap the button. As you type, it tells you which will happen: someone already in the group is added straight away with no invite; anyone else gets an email link (it works for 14 days), signs in or creates a login, and joins without a family account. Cancel takes back an invite that hasn't been used.
Open Edit on a person to change their title or note. Remove from staff takes them off: staff without a family in the group leave it, and a parent goes back to Parent. Staff write their own note under Edit your details. See roles for what each role can do.
Staff can use Check-in. A class's teacher sees only their own classes' lists, attendance and grades.
Your fingerprint card
Under Your fingerprint card, choose a fingerprint clearance card or a background check, add the dates it was issued and expires, and optionally a photo or PDF copy (up to 5 MB). Tap Save. Don't type the card number; Gatherings doesn't keep it.
Only you and the group's Admins can see it or open the copy. You get an email 30 days and 7 days before it expires, and once it has. When you renew, enter the new dates; it goes back to the Admins to check.
Review cards (Admins)
Cards to review lists everyone's cards, waiting ones first. Check each card (for example with your state's online lookup), then choose Verified or Not accepted, add a note if needed, and tap Save. Open copy opens the person's upload.
Tap Require a card for all staff to see, at the top of the staff list, how many staff don't have a current verified card. Each person's status shows next to their name. You can add a card for someone with Add their card for them. Admins get the same expiry reminders.
Up to date as of November 1, 2026.